Archived Llangarron Parish Council Minutes

A Meeting of Llangarron Parish Council was held on Tuesday, 30th June, 2009 at Llancloudy Chapel at 8.00 p.m. with Mr. G.E. Lane in the Chair.

Present

Present at the Meeting were Councillors Bailey, Brewer, Harris, F.J. Lane, G.E. Lane and Pridgeon.  There was one member of the public present.

Apologies of Absence

Apologies of absence were received from Councillors Chamberlain, Cooper, Phillips and Reynolds and also Hfds. Ward Councillor for Llangarron, Mrs. J. Hyde. 

Resignation of C. Lyster

The Chairman detailed that a letter had been received from Mr. C. Lyster tendering his resignation as a Councillor as from 28th May, 2009.  The Clerk had been in contact with Hfds. Council and the necessary documentation provided by them had been placed on the various Notice Boards.  The Clerk had now been notified that no election had been called and the Parish Council were in a position to co opt a new Councillor.  Agreed to peruse this item and hopefully someone would come forward at next meeting.

PUBLIC PARTICIPATION

T. Hancox – Site Meeting at land at rear of Hazelnut Cottage with P. Keetch, M.P. and BT Telephone Box in Llangrove.  G.E. Lane – Road adjacent to Brew House, Llangrove.

Declaration of Interest

P.J. Bailey – Discussions re payment of Clerks Salary.

Minutes of the last Meeting

The Minutes of the Meeting held on Tuesday, 26th May, 2009 having been previously circulated, were taken as read, confirmed and signed as a true and correct record by the Chairman.

Matters Arising

Planning Decisions: 

SE2009/0775/F - Demolition of existing conservatory, new two storey extension at Trecorras Cottage, Llangarron, Ross on Wye, Hfds. for J. Thorpe Properties.  Planning Permission Granted.

SE2009/0817/F - Proposed erection of steel framed agricultural general purpose building at Great Trewen, Whitchurch, Ross on Wye, Hfds. for Amos Partners.   Planning Permission Granted.

Planning Appeal - It was noted that a letter had been received from Hfds. Council advising that Planning Application refused by them in respect of SE2009/0297/F – Little Trewen Farm was going to appeal.  The Clerk had consulted with Chairman and agreed no further comments to add, but copy of report requested.

Land at rear of Hazelnut Cottage, Llangrove - The Clerk had written to Head of Planning Department in respect of the Appeal Decision on this matter as requested at last meeting and the reply received from them was detailed to meeting.

Enforcement Officer - The Clerk had written as requested at last meeting to Enforcement Officer in respect of Little Trewen and Langstone Cottages.  In regard to Little Trewen it was noted from reply received that Enforcement Notice in respect of first application was being prepared by Legal Dept at Hfds. Council.  In regard to Langstone Cottage, a site visit had been made and the Enforcement Office was now in the process of preparing Questionnaire to be submitted to owners to answer.  A copy of the report would be forwarded to Parish Council in due course.

Other Matters:

Parish Freighter - It was noted that the Parish Freighter had visited on 27th June, 2009 and had been extremely busy and was very well received.  Clerk had now made a further booking for 12th September, 2009 and would advertise in due course.

BT Phone Box - The Clerk advised that she had been contacted by Mr. Hodges of Llangrove Village Hall Management Committee regarding this item.  It appeared as though BT will not accept an application from anyone other than Parish Council.  Clerk was in the process of taking advice from HALC and Insurance Company to ascertain whether Parish Council could make application and then pass over to Village Hall Management Committee.  Agreed to further investigate and Clerk to liaise with Chairman and Vice Chairman in an effort to get this matter resolved prior to next meeting.

Highways Old Matters:  

Up Dates – The Clerk reported that she had reported all items as detailed at last meeting to Mrs. C. Berkeley in the form of a letter, but had now been advised that these matters had to be submitted via the quarterly form which she would now attend to.

Parish Lengthsman – It was noted that Invoice had been received from Mr. Griffiths in the sum of £113.16 and at the proposal of Mr. Harris and seconded by Mr. Pridgeon it was agreed to pay this amount.  The Clerk also advised that she had raised the issue of the Parish Lengthsman being able to carry a bag of cold rolled asphalt to fill in any major pot holes, with Miss M. Morgan who was responsible for the Scheme on behalf of Hfds. Council.  She had advised that her work had now been taken over by Amey and she was in the process of working out who would be responsible for Parish Lengthsman, but initially felt it was a good idea and would come back to the Parish Council.

Highways New Matters

Pot Holes – Adjacent to Park Farm, Llancloudy agreed to raise this now as opposed to awaiting August list.

Brew House, Llancloudy – The Chairman advised that he had visited this site at the request of the owner who was concerned over the ownership of the road adjacent to this property.  The Chairman would liaise with Mr. A. Middlecote to establish facts.

Footpaths

The Clerk advised on behalf of Mrs. Bryan in her absence that the Crew from Ross had now attended and had carried out excellent work on LG35 and LG 45.  She had checked the LG35 path but not the LG45, but was very pleased with the work carried out so far.  They were due to visit again in July and carry out works to LG12.

Planning Applications

SE2009/0976/F – Replacement garage with additional residential accommodation to the first floor at Llangrove House, Llangrove, Ross on Wye, Hfds. for Mr. N. Manns.  The Parish Council have no objections to this Planning Application.

SE2009/1272/F – Removal of condition three of Planning Permission DCSE2009/0422/F – This permission shall be implemented only in lieu of, and not in addition to, the planning permission DCSE2008/0968/F dated 2nd June, 2008 at Dovecote Care Home, Llangarron, Ross on Wye, Hfds. for Dreamcare Homes Ltd.  The Parish Council have no objections to this Planning Application.

Payments

At the proposal of Mr. F.J. Lane and seconded by Mr. Pridgeon it was proposed to pay BOSS Stationery the sum of £65.47 in respect of purchase of Stationery and Computer Cartridges.

At the proposal of Miss Brewer and seconded by Mr. Pridgeon it was agreed to pay the sum of £40 to Herefordshire Council in respect of Parish Freighter Booking for September.

At the proposal of Mr. Harris and seconded by Mr. F.J. Lane it was agreed to pay the sum of £446.53 to the Clerk in respect of Salary for the period 1st April, 2009 to 30th June, 2009.

At the proposal of Mr. Harris and seconded by Mr. Pridgeon it was agreed to pay Llancloudy Chapel £15 in respect of use of Chapel for Meeting purposes.

Audit – the Clerk advised that all documentation was now with Mr. C. Briggs and he was going through the Books in preparation for the Clerk to return Audit Form to External Auditors at an early date.

Affordable Housing

It was noted that Messrs. Harris and Pridgeon had met with Mr. K. Parry of Community First and Mr. E. Thomas of Hfds. Council and together they had walked around Llangrove and Llangarron looking at potential sites.  A report was now due to be sent to the Parish Council which would need to be verified by Messrs. Harris and Pridgeon and this would then be submitted to the Parish Council for approval.

Correspondence Received

Deaf Direct.
Really Welsh.
HALC – New Office.
T. Hancox.
Hfds. Voluntary Action.
Glasdon UK.
Clerk Direct.

Any Other Business

Village News - The Clerk reported that a request had been received from the Editor of Village News to the Parish Council, for them to consider placing a report in their monthly issue. Agreed to place on next Agenda for discussion.

Mr. C. Lyster - It was agreed that a letter of thanks should be submitted to Mr. C. Lyster thanking him for his support during his time as a Parish Councillor.

There being no further business, the Meeting was closed by the Chairman at 9.26 p.m.

The date of the next Meeting to be Tuesday, 28th July, 2009 at 8.00 p.m. at Llangrove Village Hall.